How to Write a Thank You Note -- with Examples!

A handwritten thank you note can be one of the most powerful gestures of all. They’re inexpensive, easy to write, and make people feel special that you spent time and thought on them. But when “Thank You” just isn’t enough, how do you write a thank you note? 

Parts of a Thank You Note

Though short and sweet, there are a few key parts of a thank you note:

• The greeting
• The body
• The closing
• The stationery

Combined, these elements help you get not only your message across, but also the sentiment. 

The greeting should include your recipient’s name and some form of welcome. It doesn’t have to be overly formal, especially if it’s to a person you know well.

In the body, thank the person and add any specific details about why you’re sending the note, usually 3-4 sentences. Maybe you received a gift, or someone volunteered to help you, for example. Whatever is it, this is your chance to make your note truly personal. 

Close with your regards and name. Include a PS message at the end if you have something to share that doesn’t have to do with your thank you message.

Thank You Note Examples

Using the above outline, here are a few thank you note examples you can copy for your own usage.

Gift Thank You Note Example

Thank you so much for my/our birthday/graduation/wedding/engagement gift. I/we can’t wait to use it. I/we look forward to seeing you soon. 

With love,

[your name]

Volunteer Thank You Note Example

Hi [first name],

Just wanted to share my/our thanks for taking your time to help with [event details]. I/we enjoyed your company and appreciate all your hard work. We couldn’t have done it without you!

Many thanks,

[your name]

Employee Appreciation Thank You Note

Hi [first name],

I want to express just how much I appreciate all you do. Your hard work doesn’t go unnoticed. [Add some specific accomplishments]. Glad you’re part of this team. 

Sincerely,

[your name]

Personalize Your Thank You Notes with Stationery!

The stationery you use in your thank you note can make just as much of an impact as the message itself. Make your notes stand out with fun themes, like our USA state stationery or animal stationery. Shop our collection of artist-designed thank you notes and make a lasting impression!